How to save a show during COVID 19

Here’s a real life, anonymized, email exchange with a client, that saved a show and countless people’s income. I hope this serves you.

First some backstory: It’s an annual conference in August held in Las Vegas for about 1000 MLM attendees, over three days, with breakout rooms, awards night and a great production team, working hard for months to make the client happy.

On April 17, 2020 11:16:38 AM “Jim the Producer” wrote:
Hi Neil,
Hope you and your family are staying well! A crazy time!!! Unfortunately, our client cancelled their show today. Not unexpected, but still sad news. Will stay in touch about 2021. Be safe!
All the best,

On Friday, April 17, 2020 12:22 PM “Neil Tanner” wrote
That’s understandable Jim.
What many of my clients have done is to move to a virtual conference with speakers looking into a teleprompter camera, still taking live questions etc from text and zoom. Breakout rooms still happen, too.
For some clients, we record each segment ahead of time, teleprompting over Zoom or Webex as well. To keep everyone safe, I send them an alcohol cleaned prompter, with easy setup instructions, and I prompt virtually from my home.

Regardless, thanks for the heads up. See you next year.

On April 17, 2020 1:52 PM “Jim the Producer” wrote:
Hi Neil,
Appears we may go virtual. Will keep you in the loop as we move forward.

On Friday, April 17, 2020 2:22 PM, “Neil Tanner” wrote:
Thanks Jim.
That would be great for all of us!

Months later, the story ends with the client putting on a great show where they recorded (and prompted) everything ahead of time, and played it back on the show date, with the only “live” part being Q&A with the CEO after the presentation. The client and audience loved it!

And so, a new paradigm of events is born!!!